Integrated, paperless, filing system
Integrated Document Management
Xyntax® DoculinX™ is a centralized electronic filing cabinet for the electronic storage of both financial and non-financial documents for improved efficiency across all departments. Xyntax DoculinX™ provides authorized users the ability to work from anywhere by having access to critical department files and documents from virtually any PC anywhere – on the road, from an airport, or in a hotel.
DoculinX™ can fit any size First Nation. No matter the size of your organization or department, Xyntax can offer an efficient, cost-effective, simple yet powerful system to help your organization become even better.
With DoculinX™, staff, and auditors, now have the ability to view and navigate through thousands of electronic documents quickly and easily using the DoculinX built-in search features...without leaving their desk.
DoculinX™ is 100% compatible with all industry standard file formats including PDF, JPG, TIF, Excel, Word and various other file formats. As an integrated solution with Xyntax Financial Management System, or as a standalone option with other third party products your “filing system” will now be stored and accessible directly via your Xyntax server.
Link originating documents to both financial and non-financial transactions within the Xyntax system.
Saves time, money, and resources by reducing the cost of storing paper files. Scanned documents are easily searched and instantly retrievable. Routine document processes, such as reviews and approvals, can be automated paperlessly.
Provide secure external or internal access to your filing system Users, Administrators, Department Heads, Auditors and or Government Agencies.
Your filing system can be “backed up” nightly and stored off-site as an optimal disaster recovery solution by protecting your files from the threat of fire, flood or other unforeseen catastrophes.
Fully integrated with all applicable Xyntax modules.
Multi-user electronic filing cabinets you can access from virtually any PC with an Internet browser.
External documents (Supplier invoices, Government documents, Contracts, PO’s, Faxes, Correspondence).
Internal documents (PO’s, BCR’s, Housing Records, Education, Travel requisitions, Excel spreadsheets, Historical).
Centralized Document Repository for entire First Nation both Financial and Non-Financial.
Link originating documents to financial transactions (i.e. Supplier invoices to data entry transactions).
Documents accessible remotely by Administration, Department Heads, Auditors and or Government Agencies.
Multi-level security access: Government agencies can be given restricted access to specific “filing cabinets”.
Safe and secure space saving document storage devoid of water damage or other elements.
For your auditors to perform remote pre-audit work through the self-serve interface.
Ability to be backed up as part of Disaster Recovery Solution.
Check In & Out feature.
Powerful ‘Budget Checking’ capabilities with optional uuser-specificoverrides.
Multi-year budgeting and separate project budgeting across year-end.
Utilize DoculinX™ to attach, scanned electronic documents directly to budgets (i.e., excel spreadsheets, supporting documentation, etc.).